Business Administrator

Equivalent to Federal pay grade GS-11

The Business Administrator is accountable to the Executive Director of FAES. This position will oversee all facets of the daily operations of the Executive Director's office ensuring full coordination and compliance with FAES policies and procedures. This position will handle a wide range of important departmental matters, provide senior level coordination for planning, organizing, and developing vital policies and procedures required to help resolve issues and challenges that impact the successful accomplishment of FAES’ strategic plans, goals, and objectives.

  • Works closely with the management team of FAES to facilitate communication and to ensure the implementation of stated objectives in a timely and efficient manner
  • Manages critical action items with the FAES management team such as the FAES performance management system
  • Respond to and meet with a broad range of internal and external individuals, frequently related to matters of immediate concern, and coordinate responses, solutions and follow-up
  • Works with FAES accounting team to manage expenses and internal finances as needed
  • Provides coordination of defined core initiatives for the Executive Director
  • Collaborates with the Executive Director to acquire or leverage subject-matter expertise such as Human Resources, legal or IT, to assist in executing major Departmental initiatives
  • Advises on and or negotiates contracts, agreements in consultation the Executive Director and Controller
  • Conducts surveys, research, and other information gathering activities and complies results
  • Participates with the Executive Director in planning, policy development, and problem resolution
  • Maintains a file of all FAES policies and procedures
  • Keeps a current list of all Board members with contact information and service dates
  • Maintains the FAES website
  • Works with the Executive Director to enhance FAES membership benefits
  • Coordinates and integrates the activities of the board of directors as directed by the Executive Director
  • Coordinates logistics and documentation for meetings, events, networking and all organization marketing, communications, and media relations as necessary
  • Perform administrative duties as needed
  • Other tasks as assigned


  • Bachelor’s degree from an accredited college or university in business management, human resources, finance, or communications
  • 5+ years of experience in a similar role
  • A sound knowledge of finance, business law, budget development & administration, and forecasting
  • Experience in the public sector or non-profit organization preferred

Position Requirements

  • Ability to work across multiple disciplines to achieve strategic goals
  • Track record managing projects and proven ability to lead professionals to get results
  • Excellent written and verbal communication skills
  • Excellent interpersonal and negotiation skills
  • Excellent organizational and work-management skills
  • Excellent PC skills and thorough knowledge of PC applications, e.g., Word, Excel, PowerPoint, Access
  • Ability to work independently, manage multiple priorities, shift priorities when necessary, and meet deadlines
  • Exhibit high level of professionalism and ethical standards

Please send all inquiries, resumes, and letters of interest with salary expectations to