Changes to Coverage
Once a year during open enrollment, subscribers can make changes to their coverage as needed in advance of the new plan year.
Qualifying Life Event
A major qualifying life event may result in changes to your insurance coverage. We are here to help you make those changes quickly and effectively.
You are responsible for completing the required form(s) to report any life event that would affect your coverage (e.g. marriage, address, birth of a baby, adoption) to FAES within 30 days of the event. If not reported within 30 days, changes can only be made during the next Open Enrollment.
Renewal/Extension of Fellowship
Health insurance coverage is NOT automatically renewed. Fellowship Award forms are valid for 365 days or less. Please provide FAES with the NIH Fellowship Activation Forms obtained from your Administrative Officer (AO). The forms must be signed by your sponsor. FAES requires pages 1, 2 and 3 of the 6 pages of the NIH fellowship activation forms. Forms can be obtained from your Administrative Officer.
Termination of Coverage
All Fellows must provide a Fellowship Termination Notification to FAES when leaving the NIH or transitioning to a full-time employment position (FTE) with NIH. The form may be faxed to 301-480- 3585 or emailed to firstname.lastname@example.org. Once received, coverage will be terminated at 11:59 pm on the last day that month. For ex: if the last day of pay status for a fellow is 09-05-2017, then benefis will be terminate on 09-30-2017. Our third party administrator (ADP) will send follow-up information on how to continue health insurance coverage through COBRA.
Please note: If you are enrolled in a dental plan, you will be required to terminate that on your own. The FAES insurance department cannot cancel your dental plan on your behalf.
When any covered member loses health insurance coverage based on a termination of employment or the occurrence of other qualifying events, the member will be eligible to elect continuation of coverage under the Consolidated Omnibus Budget Reconciliation Act (COBRA). Once your termination of health insurance coverage is processed you will receive a COBRA packet in mail from Automatic Data Processing (ADP). You will have 60 days to elect COBRA. Once COBRA is elected your coverage is retroactive to the date you lose coverage. There will be no lapse in coverage. Please contact a FAES insurance representative for additional information on pricing regarding COBRA coverage.