FAES Housing for NIH Trainees

FAES Housing Staff

Business Hours

Monday-Friday 9:00 a.m.-  4:00 p.m.

FAES Housing website

FAES Property Program Manager

Ashley Burns

240-305-6894

FAES Property Program Coordinator

Jacob Koehler

Please do not call or text outside of business hours except in the case of emergency.

For general questions, concerns, and requests, including Maintenance & Supply Requests, please email: 

housing@faes.org

*In case of fire or safety emergency, call 911 first, then the FAES Property Program Manager (24/7)

FAES Housing Program Management

Jim Kuhlman: james.kuhlman@nih.gov

All of the following represent required elements for FAES Housing eligibility:

1. You must be enrolled as a participant in an official NIH Fellowship or scholarship program. You will need a copy of your Fellowship Program Invitation in order to complete the FAES Housing application.
2. You must have an NIH badge/ID.
3. First month’s occupancy fee and any pro-rated payments must be paid in full before you move in.

• Once an applicant has been approved for FAES Housing, they will receive a room assignment and an occupancy agreement for a specified time period. FAES occupants must submit their signed agreements and submit any payment due prior to move-in.
• FAES Housing occupants may move into their assigned residence beginning on the first day of their occupancy agreement time period.
• If new occupants wish to move into a residence outside of business hours, they will be instructed to access their key from a lockbox attached to the assigned home. During business hours, new occupants may arrange to meet with FAES Housing staff upon arrival at the residence. All current occupants will be informed when new occupants are due to arrive and encouraged to welcome them into their shared house.
• All occupants must have a face-to-face meeting with FAES Housing staff within one week of moving into their room.
• Further instructions for move-in will be provided during the move-in process.

Pack your belongings for ease and convenience. There is no storage available in FAES Housing, so items should be packed in cardboard boxes that can be recycled, or in soft, foldable luggage that can be easily stored in a closet or under a bed.

What to Bring:

• Sheets and bedding that fit the assigned unit’s bed dimensions
• Pillows and towels
• Container to carry toiletries back and forth to bathroom and a bath robe
• Stackable crates and underbed organizers
• Office supplies, including a UL-approved outlet strip with breaker switch (extension cords are prohibited)
• Laundry detergent, personal items such as soap and shampoo
• A fan
• A bike - FAES Housing residences are typically 1-2 miles from the NIH entrance

What NOT to Bring:

• Mattress protector, shower curtain, bath mats, basic cleaning supplies and equipment such as broom or vacuum cleaner - these will be furnished by FAES
• Excessive kitchen items - FAES provides kitchens equipped with microwave oven, toaster, coffee maker, plates and drinkware, pots and pans, flatware, etc. 
• Extension cords
• Spider lamps, or any lamp that requires a bulb greater than 150 watts
• Candles, incense burners
• Weapons and firearms
• Extra furniture (for space reasons, and to avoid duplication with items already provided in your residence)

• Occupants may change rooms based on availability and at the sole discretion and approval of FAES. A $100 room change fee will apply.

Can I decorate my room? Occupant rooms must be in the same condition upon departure as they were upon arrival. The following is a brief list of guidelines. Please refer to your occupancy agreement for a more complete description of decorating and other policies.

• Pictures, posters, and other materials must be hung from picture moldings or tack strips only. Nails, tacks, screws, tape, glue, and other adhesives may not be used on walls, ceilings, wardrobes, woodwork, doors, or furniture.
• Decorative strands of lights are permitted with an UL label or listing, shall be used according to the manufacturer’s instructions, and shall not be excessive.
• Alterations (including but not limited to painting) to a room or common area or to any FAES property within a room or common area is prohibited.
• Tapestries, cloths/sheets, plastic signs, and flags may not be hung in occupant rooms.
• No more than ten percent (10%) of the wall may be covered by decorations in compliance with fire code.
• Windows in all occupant rooms come already equipped with drapes, shades, or blinds. Occupants may not hang their own window treatments.

• Please notify FAES Housing staff as soon as you have finalized the date and time of your departure, or to request an extension of your expiring occupancy agreement. The minimum notice required for both circumstances is four (4) weeks prior to the expiration period of your occupancy agreement.
• At the expiration of your occupancy agreement, all occupants must sign up for a checkout (appointment or non-appointment) with a FAES Housing staff member to complete the move-out process.
• Occupants are responsible for any damages to their assigned room and will be charged for damage, missing furniture and items, as well as uncleaned units.
• Further details on move-out procedures will be provided to all occupants or may be obtained by contacting us.

Occupants’ behavior should be considerate and respectful of other community members and the physical space. We encourage debate and discourse in the spirit of understanding and promote this freedom and responsibility. This understanding and responsibility includes respecting and being sensitive to the rights of others while not condoning messages or actions that promote hatred, intolerance, or violence.

Each occupant is expected to:

• Respect the rights of others.
• Respect the property of individuals, groups, and FAES.
• Refrain from activities that interfere with the regular operation of FAES Housing communities.
• Comply with reasonable requests from FAES Housing staff and representatives acting in the capacity of their positions.